Tools and Supporting Strategies for Software Licence Management

Download this Corporate IT Forum Output Report. The report has been compiled based on the shared experiences of 18 corporate IT professionals representing 12 different organisations from industries including charity, county council, finance, global engineering, government, healthcare, petroleum, transport and utilities.


Under most software licence agreements, organisations are required to retain records of every software purchase and upgrade or downgrade within the business. Keeping track of software used throughout the enterprise, monitoring for licences that have expired or software that should never have been installed is a complex task made easier through the deployment of licence management and discovery tools. With most large organisations managing a software estate worth millions of pounds, ensuring that overspend on licences is reduced and vulnerabilities to fines through lack of purchase evidence are kept to a minimum, is vital.

However, tools alone are not enough to create an automated, fault-free process, and organisations recognise the need for dedicated resource and integration with business processes in order to successfully manage the software estate. Virtualisation is another area where licence management tools are seen to be inadequate, as the technology of virtualisation has moved on faster than the capability of asset management.

Nevertheless, every enterprise uses a toolset in some shape or form to manage licences across the estate, some bound by vendor agreements to implement certain tools, others incorporating SAM tools, Excel spreadsheets and manual processes.
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